Workday Training | NorthWest Arkansas Community College

Main Content Start

Workday Training

Workday Training (PDF by date and by topic)               Workday FAQ          Job Aids & Videos      Tech Support Request Form

Accounting and Budget

Foundation Data Model (FDM) in Workday
The Foundation Data Model (FDM) is the basis for accounting and financial reporting in Workday. The FDM replaces the Banner Chart of Accounts. It provides the structure to record transactions and support financial and managerial reporting across NWACC by a string of Worktags. Fund, Cost Center, Ledger Account, Spend Category, Revenue Category, Program, Activity Code, and Grant are called Worktags and make up NWACC's FDM. The Fund, Cost Center, Ledger Account and Program are the primary FDM worktags used for classification, budgeting, recording, and/or reporting. The Spend Category, Revenue Category, Grant, and Activity Code are used to provide more specific performance-related detail for operational transactions.

Training will begin in January 2022. 


Human Capital Management (HCM)

Performance Evaluations

Performance evaluations are processed in Workday.  The process has a few new steps, so we encourage you to review the following job aids:

  • Review position description
  • Add goals
  • Cascade goals
  • Self-evaluation for performance review - staff (required)
  • Manager evaluation for performance review
  • Performance evaluation and Workday terminology

If you would like a meeting maker, please contact workday trainer with date and time you would like to register for.

Tuesday 11/30/2021 9:00 - 10:00 Performance Evaluation (Workday - Non-Faculty)
Tuesday 11/30/2021 1:00 - 2:00 Performance Evaluation (Workday - Non-Faculty)
Wednesday 12/1/2021 11:00 - 12:00 Performance Evaluation (Workday - Non-Faculty)
Thursday 12/2/2021 2:30 - 3:30 Performance Evaluation (Workday - Non-Faculty)

Workday Recruitment - Overview and Recruiting Dashboard

This session is primarily for hiring managers and search committee chairs when filling positions for faculty and staff.  This session provides an overview of the recruiting process from completing the request to fill a vacant/new position to hire.  In addition to the process we will show you how to navigate the recruiting dashboard.  If you would like a meeting maker, please contact workday trainer with date and time you would like to register for.

Friday 11/19/2021 10:00 - 11:00 Workday Recruitment - Overview and Recruiting Dashboard
Friday 11/19/2021 1:30 - 2:30 Workday Recruitment - Overview and Recruiting Dashboard

Workday Recruitment - Work study (student workers)

Overview of the recruitment process for work study.  This session is targeted for hiring work study for your department. 

Training sessions will begin December 2021.


Procurement and Travel

P-Card in Workday

P-Card (purchase card) is for out-of-pocket, non-travel expenses.  Learn how to process those transactions in Workday and up load your receipts. 

Tuesday 12/7/2021 8:30 - 9:00  P-Card in Workday
Thursday 12/9/2021 1:00 - 1:30 P-Card in Workday

Requisition - General/Services

Learn how to create a requisition for general supplies and services and what to do if your supplier (vendor in Banner) is not listed in Workday.  If you would like a meeting maker, please contact workday trainer with date and time you would like to register for.

Requisition - Office Depot/Amazon

Learn how to create requisitions when purchasing items from Office Depot or Amazon.  There are a few extra steps that you will need to do to tie the order and requisition together.   If you would like a meeting maker, please contact workday trainer with date and time you would like to register for.

Requisition - Standing PO's

Learn how to create requisitions for standing purchase orders. If you would like a meeting maker, please contact workday trainer with date and time you would like to register for.

Travel (Spend Authorizations and Expense Reports)
Before traveling for a conference or business related item, you will need to create a Spend Authorization.  This business process makes sure that your travel is approved and budget monies are available.  Once the spend authorization is approved, an employee can start their expense report.  Expense reports are created based on the spend authorization and receipts can be uploaded via the mobile app. 

Professional Development - No travel card

This session is for those who do not have a travel card, but will be attending a conference or professional development opportunity.  We will cover a spend authorization, which is the authorization to travel as well as the approximate amount of monies to be spent while attending a professional development opportunity and once it has been approved, how to create the expense report. 

Thursday 12/2/2021 1:30 - 2:30 Travel in Workday - Professional Development, no travel card
Thursday 12/2/2021 9:30 - 10:30 Travel in Workday - Professional Development, no travel card
Friday 12/3/2021 9:30 - 10:30 Travel in Workday - Professional Development, no travel card
Friday 12/10/2021 8:30 - 9:30 Travel in Workday - Professional Development, no travel card

Department Travel Card

This session is primarily for those who have a department travel card and processing travel arrangements on behalf of someone in your department.  The individual with a travel card will create the spend authorization for the hotel, conference registration (if applicable), and air fare or rental car.   Their next step is to book the reservations and process the expense report.  The employee traveling will create a spend authorization for their out-of-pocket expenses.  Once their spend authorization has been approved, they can start their expense report based upon the spend authorization.  If you would like a meeting maker, please contact workday trainer with date and time you would like to register for.

Individual Travel Card

If you have a travel card, you can create the spend authorization and make necessary reservations.  Once the spend authorization has been approved, you can start your expense report.  If you would like a meeting maker, please contact workday trainer with date and time you would like to register for.

Mileage Only

From time to time, you will need to submit an expense report for mileage only.  In this case, a spend authorization is not required. If you would like a meeting maker, please contact workday trainer with date and time you would like to register for.


Looking for one-on-one training, have a question or need assistance with a business process?  Contact workday@nwacc.edu