Workday Core Concepts | NorthWest Arkansas Community College

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Workday Core Concepts

The four Workday core concepts

  • Defines the managerial structure of who-reports-to-whom
  • Drives security and transactions in Workday
  • Everyone is a member of a supervisory organization owned by their manager
  • Managers do not reside in the supervisory organization as the team they manage

Supervisory organization

  • A position is a job,
    not a person
  • Every employee has a unique position
  • Each person requires a position to “sit” in a supervisory organization
  • Think of a position as
    a chair – you need a chair before someone can sit down

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Assistant Registrar

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Position Data

  • Position Title and Job Profile
  • Supervisory Hierarchy & Orgs
  • Employee Type and Time Type
  • Location
  • Default Compensation (e.g. Pay Range

Jane Smith

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Person Data

  • Personal/Contact Info
  • Compensation and Pay History
  • Performance, Goals and Feedback
  • Talent Profile (e.g. Experience, Skills)
  • Worker History

Security roles determine what you can see and do in Workday and are a collection of permissions.  Security is assigned by organization: Supervisory, Locations, Cost Center.  Security determined business process routing. 

Role-based security
(constrained)

  • Employee Manager
  • HR Business Partner
  • Compensation Partner

User-based security
(unconstrained)

  • HR Admin
  • Business Process Admin
  • Payroll Admin
  • Security Admin

A business process defines the specific steps that you must take in order to complete a process, such as Hire, or Spend Authorization.  The people who receive the steps in the process, however, will vary based on the roles assigned at the supervisory org level.  The business process will always maintain security and business rules defined during configuration.

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